Choosing a coordinator is one of the most personal decisions you’ll make during your planning process. This person will be by your side during your most high-stress and high-emotion moments.
You need to know that they aren’t just organized—they are a cultural fit for your wedding.
Before you sign the contract, here are the essential questions to ask to ensure you’ve found “The One.”
1. “How do you handle communication leading up to the wedding?”
Do they offer unlimited emails? Monthly check-in calls? Knowing how you will stay in touch prevents the “radio silence” anxiety that can happen in the final weeks.
2. “What is your Plan B for an outdoor ceremony?”
A seasoned coordinator shouldn’t just say “we’ll move it inside.” They should be able to explain the logistics: Who makes the call? At what time? How do the vendors get notified? You want someone who thrives under pressure.
3. “How many assistants will you have on-site?”
For weddings over 100 guests, a lead coordinator usually needs at least one assistant. One person stays with the couple/wedding party, while the other manages the venue and vendor setup.
4. “What is your approach to managing family dynamics or ‘difficult’ guests?”
Weddings can be emotionally charged. You want a coordinator who is polite but firm—someone who can navigate a sensitive family situation with grace and professionalism.
5. “Can you share an example of a crisis you solved on-site?”
This is the ultimate test. Their answer will tell you if they are a “problem solver” or a “problem reporter.” You want the person who fixed the broken cake before the bride ever saw it.
The Poppies & Peonies Wedding Coordinator Difference
We love these questions because they allow us to showcase our commitment to excellence. We don’t just “coordinate”; we curate an experience where the only thing you have to focus on is the person standing at the end of the aisle.
Ready to find your perfect match? If you’re looking for a team that values your vision as much as you do, let’s sit down and chat. Book a consultation with us today and ask us anything—we can’t wait to hear about your plans.
